Setting up fees and raising invoices
Fee templates, raising an invoice across a whole roster, and how invoicing is switched on.
Club adminsStaffReviewed 2 September 2026
Invoicing and online payments are two separate switches. Invoicing raises and tracks what families owe, and is useful on its own even if you collect money by standing order. Payments adds card collection on top of it.
Invoicing has to be enabled for your club before the billing area appears. It is part of the Pro plan; if you cannot see it, check your plan first.
Fee templates
Create a fee once and reuse it. Fees can be one-off, monthly, termly or annual, and can be tied to a particular sport so a multi-sport athlete is charged correctly.
Raising invoices
- Go to Invoicing and choose a fee.
- Raise it across a whole roster in one action rather than per athlete.
- Set the due date. Invoices past their due date show as overdue automatically.
Every invoice carries a status, a due date and optional notes, and appears in the family's portal as soon as it is raised.